The company’s accountability to the stakeholders would be mandatory and would be performed through the financial statements, disclosures, the Board’s report, and the Auditor’s report. Between the board of directors and the shareholders, the major means of communication would occur via financial statements. For filing the financial statements for each fiscal year Form AOC 4 would be used with the Registrar of Companies (ROC). The company will file the AOC 4 CFS for the case of consolidated financial statements.
Filing Form AOC 4 is an important component of your annual compliance duties if your company is incorporated in India. Form AOC 4 is a statement of a company’s financial accounts that must be submitted to the Registrar of Companies (ROC) every year. We’ll go over all you need to know about Form AOC 4 and its filing procedures in this blog article.
What is Form AOC 4?
Form AOC 4 is a document that includes a company’s financial statements, such as its balance sheet, profit and loss statement, cash flow statement, and notes to accounts. A chartered accountant must audit the financial statements, which must adhere to Indian Accounting Standards.
The companies are required to file the AOC 4 form as it is vital for companies to showcase their accountability to all stakeholders via submitting company financial documents, board reports, and the auditor’s reports as per the AOC 4 due date. These financial statements are the main means of communication between the company and its shareholders.
Form AOC 4 is used by companies to file their annual financial statements to the Registrar of Companies (ROC). For submitting the consolidating financial statements of a particular year to the ROC, the companies must use AOC 4 CFS. One such ROC filing software comes from government-authorised Gen CompLaw software for e-filing which is known for complete ROC e-Forms, Resolutions, Minutes, Registers & various MIS reports.
Who Should File AOC 4 Form?
Financial statements along with Form AOC 4 mandated to be filed by every company.
Every Non-Banking Financial Company (NBFC) needed to comply with the Indian Accounting Standards (Ind AS) must file the financial statements with Form AOC 4 NBFC (Ind AS) and the consolidated financial statement, if any, with Form AOC 4 CFS NBFC (Ind AS).
Every company that comes u/s 135(1) of the Companies Act, 2013 should file a report on Corporate Social Responsibility in Form CSR-2 for the former FY (2020-2021) and onwards as an addendum to Form AOC 4 or AOC 4 XBRL or AOC 4 NBFC (Ind AS), according to the case. However, for the FY 2021-2022, Form CSR-2 can be filed separately on or before 31st March 2023 after filing Form AOC 4 or AOC 4 XBRL or AOC 4 NBFC (Ind AS), as per the case.
Where the companies are covered under the XBRL need under the Companies (Filing of documents & Forms in Extensible Business Reporting Language) Rules, 2015, the financial statements must get uploaded in the XBRL format. The following class of companies is needed to file their financial statements and other documents in e-Form AOC 4 XBRL:
The below-given companies should file AOC 4 in XBRL (extensible business reporting language) Format:
- All companies along with their subsidiaries that are listed on the Indian stock exchange
- All companies have an annual turnover of 5 crores or above.
- All companies have an annual turnover of 100 crores or more.
- All companies are required to prepare their financial statements under the Companies (Indian Accounting Standards) Rules, 2015
The following provisions are applicable for filing the financial statements with the ROC as per the Companies Act 2013-
| Position of the Company | Filing of financial statements with the Registrar |
| Financial statement adopted at the AGM along with the consolidated financial statements and documents which are attached to the financial statements | Within 30 days of the annual general meeting along with fees/additional fees as prescribed. Note: In case of OPC the time period shall be taken as 180 days from the closure of the financial year |
| In case of an adjourned meeting | Within 30 days of the adjourned annual general meeting along with fees/additional fees as prescribed. |
| If financial statements are unadopted | Within 30 days of the annual general meeting.Note: The financial statements along with the documents will be considered provisional till the time the adopted financial statements are filed. |
| If the AGM is not held | Within 30 days from the date when the AGM should have been held along with fees/additional fees as prescribed. Note: The financial statements along with the documents and the reasons for not holding the AGM have to be filed |
As per the normal circumstances, 30 days from the deadline when the AGM should have been held would be 29th October. It directed that Form AOC 4 is to be filed by October 29th of the appropriate Assessment year.
Read Also: Due Dates of ROC Annual Return Filing FY
What documents are needed for filing Form AOC-4?
One requires the below-mentioned documents to file AOC 4:
- Financial statements of the company along with the balance sheet, profit and loss statement, and cash flow statement.
- Auditor’s report on the financial statements.
- The director’s report is made by the board of directors of the company and circulated to the shareholders at the AGM.
- Notes to accounts, that furnish the other data on the financial statements.
All documents should be approved by a Company Secretary or Chartered Accountant (CA).
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What is the Due Dates of Form AOC 4 Filing for FY 2023-24
“The AOC 4 form is to be filed within 30 days from the date of the annual general meeting for the FY 2023-24, hence it is mandatory to file the form before the due date. Also, there is a provision of penalty if the AOC 4 e-form is missed. It is to remember that the AOC 4 e-form is to be filed within 30 days from the conclusion of the AGM (In the case of OPC within 180 days from the end of the financial year).”
The company is required to be accountable to its stakeholders through various means such as financial statements, disclosures, the Board’s report, and Auditor’s report. The primary method of communication between the Board of Directors and the shareholders is through the financial statements. Form AOC 4 is utilized to file the financial statements for each financial year with the Registrar of Companies (ROC). The company must file the AOC 4 CFS in case of consolidated financial statements.
What Happens when Form AOC 4 is not filed?
A penalty would be levied when one fails to file Form AOC 4 and legal consequences for the forms and its directors. The ROC might levy a fine of up to Rs 100 per day for every day of late filing forms. Moreover, the company might lose its good standing with ROC, which can impact its capability to perform business in India.
Fees for Filing AOC 4
The fees for Filing AOC-4 Form based on the share capital or annual turnover of a company are as follows:
- Less than 1,00,000- Rs 200 per document
- 1,00,000 to 4,99,999-Rs 300 per document
- 5,00,000 to 24,99,999- Rs 400 per document
- 25,00,000 to 99,99,999-Rs 500 per document
- 1,00,00,000 or more -Rs 600 per document
The fee for Filing AOC 4 Form for companies not having share capital is Rs.200/- per document.
Penalty for Late Filing of Form AOC 4
The following fees are applicable, in case of delay in filing the annual returns or financial statement beyond 30/06/2018:
| Period of Delay | Additional fee payable |
| (Due dates to file AOC 4 is within thirty days of the date of an annual general meeting) (Due dates to file AOC 4 is within thirty days of the date of an annual general meeting) | INR 100 per day, subject to a max of INR 10 lakh |
In addition to the above, the following table of additional fees shall be applicable for delays in filing of belated annual returns or balance sheet/financial statement under the Companies Act, 1956 or the Companies Act, 2013 up to 30/06/2018:
| Period of Delay | Additional fee payable |
| Up to 30 days | 2 times of normal filing fees |
| More than 30 days and up to 60 days | 4 times of normal filing fees |
| More than 60 days and up to 90 days | 6 times of normal filing fees |
| More than 90 days and up to 180 days | 10 times of normal filing fees |
| Beyond 180 days | 12 times of normal filing fees |
How To File AOC 4 Return By Gen CompLaw Software
