Know About Employee CS Identification Number (eCSIN)” & FAQs

Employee Company Secretary Identification Number is 17 digit alphanumeric number which allows ISCI to identify a Company Secretary employed in a specific company and hence brings transparency.

The Company Secretaries Act, 1980 takes initiative to regulate and manage the Company Secretary profession. The latest guidelines issued by ICSI eases the identification of the Company Secretary working in a particular company and increases the transparency.

Besides, this is inevitably going to facilitate the members to update their office address in the Register of Members to be kept up by the Institute as per Regulation 3 of The Company Secretaries Regulations, 1982.

Generation of eCSIN is free of cost service.

Only an ICSI member can generate and maintain the eCSIN and that too only at the eCSIN portal. The eCSIN is issued electronically by the Institute on the registered email id of the member.

Details needed to generate eCSIN are as follows:

• Membership Number
• Employer CIN Number
• Employer Registration Numbe
• Employee Designation
• Date of Offer Letter
• Date of Consent Letter
• Date of Appointment
• Date of Notice of Registration/ Date of Notice of Termination of Employment
• Date of Cessation of Employment

An ICSI member should generate an eCSIN at the time of issuing the consent letter or the resignation/cessation letter to the employer for any employment under any organization, as a Company Secretary or otherwise unless exempted as per clause 6 of these Guidelines.

Given that the concerned authority of ICSI may assign, exempt, change or otherwise preside over the generation of eCSIN on a member’s special request under special circumstances as specified under the prevailing law or otherwise.

Besides, it is also provided that the Concerned Authority may suo motu generate eCSIN pertaining to any member or group of members encompassing the members exempted as per clause 6 of these Guidelines.

It is mandatory to quote eCSIN on the consent letter for the ICSI members when they are entering into any employment as a CS (KMP) or otherwise.

Another situation under which quoting of eCSIN is mandatory on the consent letters to be affixed with the form DIR 12 is when the ICSI members enter into employment as CS w.e.f. 1st October 2019 and till that date, the same remains mandatory.

Members entering into employment as CS or ceasing from it as Company Secretary (KMP) w.r.f 1st October 2019, shall mandatorily generate eCSIN and mention the same on the related consent/resignation letter, which needs to be attached with e-form DIR-12.

The requirement of eCSIN generation are not applicable to the members who are acting as-

• Sitting Members of Parliament or of any State or UT Legislative Assembly
• Employer CIN Number
• Serving Members of Civil Services and allied disciplines
• Serving Members of Judiciary/Tribunals and Quasi Judicial Bodies
• Serving Members of Armed Forces and Paramilitary forces
• Members in permanent employment with Central Government, State Government(s), Regulatory Bodies, Government Organizations
• Date of Appointment
• Members holding Certificate of Practice issued by any other professional bodies in India
• Members registered with any registered Bar Council of India.
• Members who are exclusively exempted by the ICSI Council on case to case basis.

Yes, it is compulsory to generate eCSIN on or before 31st December 2019.

A new password can be generated by clicking on the → “Forgot Password link” and furnishing the membership number along with the date of birth. A new password will be sent to the email id of the member registered with ICSI.

An ICSI member can update his/her designation using the Update Designation menu and providing the details for the below-mentioned fields.

• New Designation of the employee
• Date of Change in Designation (DD/MM/YYY)

Click on “Update eCSIN” Button to update the respective eCSIN.

The user can revoke the eCSIN using the Cessation functionality. For this, the user needs to search for the active eCSIN numbers and click on the “Cessation eCSIN” button to revoke the active number.

Details that the user needs to provide in the Cessation page are as follows:

• Reason for Cessation – mention the reason for cessation in the respective field
• Date of Cessation/Notice of Termination Employment
• Date of Cessation of Employment

After furnishing these details, the user needs to click on the “Submit” button for the Cessation. After that, the user gets notified about the updated status.

To view the eCSIN number list, the user needs to enter the start and end date to and this will display a list of all the active and inactive eCSIN numbers.

The user has been provided an option to download all the eCSIN numbers both in active/inactive status.

The format of the eCSIN signifies:

• R represents Cessation
• E represents Employment

Where –

• A signifies ACS and F signifies FCS i.e. the Status of Member
• XXXXXX is the professional’s Membership Number
• A represents the Financial Year (equivalent to 2019-20, B equivalent to 2020-21, C equivalent to 2021-22,)
• YYYYYYY is Running series of UDINs generated
• C represents the Check digit
• 1+1+6+1+7+1=17 digits

Para 4 of the eCSIN Guidelines states that the Competent Authority may allot, exempt, alter or otherwise deal with the generation of eCSIN on a particular request of a member under special circumstances which may be needed as per laws prevailing or otherwise.